September Update

Shared Leadership Team Membership

As a way of "sharing" and making for a more inclusive process in the Shared Leadership Team, we periodically have agreed to rotating new members onto the Team and giving previous members a break. Last academic year, ERI rotated Cindy Martinez onto the Library's Shared Leadership Team. This year, after serving the Library well for the last couple of years, Louise, Ellen M, and Lorrie will rotate off of SLT. Thanks to all 3 of you VERY MUCH for this service. That means that I will be looking for interested candidates to rotate onto SLT for this academic year (now through end of August 2011). SLT meets twice a month on the 1st and 3rd Thursdays from 9am-11am (sometimes adjourn earlier than 11am).

As a reminder the SLT charge: Aims to design inclusive processes for moving the organization forward. Members will work on achieving the goals of the strategic plan, oversee the budget, act on recommendations from library committees and set policy for the library.

Please contact me by Sept 16 if you are interested in serving or if you have questions.

MOVING COLLECTIONS

As you have probably "heard" PSI is moving the Periodicals. AHEC has changed many of our signs (such as the Periodicals signs), but not all. For example, we are still waiting for the SELF CHECK OUT signs.

NOTE: The Denver Post, New York Times, Wall Street Journal have been moved this afternoon. These "popular newspapers" that were in the cubby-type shelving in Periodicals are now on the first 2 sections at the beginning of the Current Periodicals. The newspaper rods have been moved to this area as well. The rest of the newspapers will continue to be in the Current Oversized section which will eventually be in the stationary shelving adjacent to the Compact Shelving in the new area.

Government Publications have been relocated to the 2nd floor, except for Gov Pubs microforms and cd roms which are in cabinets and will eventually all be outside of rm 118 (by north door). We will be moving some study tables into that area on 2nd floor since the Government Publications "footprint" was smaller than the Q-R collections...we gained a bit of space for quiet study.

IDS Update
Maybe there is a light at the end of the Reserves tunnel...
The last several weeks have been very busy for IDS as evidenced by these stats and by the very active Ask Us desk:

Reserves - Created and linked 310 reserve course pages. Scanned and/or linked a total of 1538 documents, 437 of which were newly scanned and created documents.

ILL - Processed 616 borrowing requests. Processed 514 lending requests.

Self-Check is working well for Metro and returning UCD students, and progress is being made on making it work for our entire student body...for CCD students and our new UCD students (the data load to add these new UCD students to our system is close at hand).

Subject Teams
Members of the Subject Teams have been hard at work in a number of areas, including heavy instruction requests, busy Research Help activity in all its formats, numerous faculty and student consultations, e-resources trials, recommendations/negotiations for a new set of EXCITING electronic resources for our collection, ...plus a suite of goals for this year and next focusing on collaborating with the campus faculty...are keeping us in high gear.

Work to turn the old CAR room into a Student Appointment/Consultation area is proceeding. We have purchased a combined copier, fax, printer, scanner to replace the separate machines that take up most of the space in the CAR room now and it will be delivered soon. IT (Doug) is working setting up 2 dual monitor stations in the room. Therefore, when students make appointments and need a longer consultation than can be effectively provided in IM or at the Research Help desk, we will be able to use this room for these student consultations (in addition to doing consultations in private offices etc). Of course, faculty consultations can be held in the new Faculty Room (door code 2323). Only campus faculty and library staff are allowed in the Faculty Room.

July 2010 Update

Moving Collections Project
The Moving Collections project has reached the end of Phase 1. That is, the Q – R books on the 2nd floor have been relocated to the northwest corner of the floor (in the former red-carrel area). Now, the classification sequence is Q – Z in that area. Hooray!

Phase 2 has begun which means that the government publications are being moved to 2nd floor, in the former Q – R area. In other words, the government publications will be located outside of Archives. Once gov pubs are moved, the current and bound journals will be moved into the former gov pubs area on 1st floor, next to the Computer Commons.

Thanks to all who have worked hard to make these moves possible - Special Projects, Shelving, Becky, Collection Development, Technical Services, and others). The result will be a vibrant collection surrounded by increased quiet study areas. Library maps are in the process of being updated.

When these phases of the Moving Collections project are complete, we will have a Party!


Subject Teams - Planning for Fall Goals

Members of the Subject Teams (Arts, Humanities & Architecture; Professional Studies; Socials Sciences; and Sciences) are updating individual professional plans and focusing on creating Team plans. We have also created a new Academic Support Team (to focus on non-disciplinary based campus collaborations). Meeting several newly defined goals will necessitate changes in Research Help and IM scheduling, in approach to the instruction strategic goals, and in how the Reference and Instruction departments are organized. To help us accomplish these goals, beginning August 1, the Reference and Instruction Librarians*, Bill Tietjen, and Tobey Stein will begin reporting directly to Cindy Hashert. The bibliographers*, Mary Dodge, Gayle Bradbeer, and Judith Valdez will continue to report directly to Cindy.

For more information on this topic, you are welcome to take a look at the intranet under the ERI/Subject Teams headings.

*see next entry for how these job titles are changing.

Librarian Title Changes

To more effectively communicate the scope of our jobs to the campus faculty and students, we have made a few changes in librarian job titles.

The Reference and Instruction Librarian title has changed to Research and Instruction Librarian.In some circumstances, the librarian will add their subject areas to their title.

The Bibliographer title has changed to Collection Development Librarian. If the Collection Development Librarian has a minor, that description may be added to their title. For example, Ellen Metter's title is Collection Development and Research Librarian. In some circumstances, the Collection Development Librarians will add their subject areas to their titles.

Collections Moving

As reported on May 18, collections in the Library are on the move!

Mohamed and the Shelving unit have been busy shifting the G's and H's to make room for a new student study area on the south side of the 2nd floor. The Shelving unit has completed a shift of the J-K's to make room for the repatriation of scores currently housed in PASCAL. This extra room will also allow us to stop using the very top and bottom shelves for the scores, thus making them easier to access for our student (not to mention, easier for us to shelve).

Shifting of the S-Z's has begun as well. After our contractor, PSI, moves some of the emptied H shelving to the front of the S's, they will begin moving the Q-R's in front of the S's...therefore, the "red" carrels will be displaced by the Q-R books.

ERI SERVICES UPDATE. May 18, 2010

Move of Collections
User Conduct Policy and Next Steps
Stairwells
IDS Staffing/Work Area
Signage

Move of Collections

We have a number of Summer projects on tap, one of which involves the carrying capacity project and the Learning Commons. For many months folks in Government Publications, in Special Projects, in Collection Development, and in Technical Services have been involved in the carrying capacity projects. We have been analyzing collections, identifying materials duplicated by electronic resources, and looking for zero-use or little-used resources. The results of this process includes creating sharper in-house collections, sending little-used materials to PASCAL, and opening up learning spaces for both quiet and collaborative study and research on 1st and 2nd floors.

Becky and Cindy H met with AHEC and PSI today to discuss how PSI will help move some of our collections in July. We have written a phased plan for the moves and will use this to get a quote from PSI. Basically, as we have discussed in previous ERI meetings, we will move Gov Pubs to the 2nd floor in the Q-R area; move the Q-R's to the beginning of the S's; potentially move the current and bound journals to the former Gov Pubs area. We are attempting to do this while preserving quiet study on 2nd floor and creating additional collaborative spaces on the south side of the 1st floor. More information to follow.


User Conduct Policy and Next Steps

We reviewed the User Conduct Policy at an ERI Services meeting on May 18, 2010. The revised policy is on the intranet at http://intranet.auraria.edu/wiki/index.php/User_Conduct_Policy_Draft_May_18%2C_2010

The policy will next go to Shared Leadership and then will be reviewed by UCD legal counsel. There is an ERI commitment to enforcing the rules of the policy on a consistent basis and with the involvement of everyone in the Library. Further, there is a commitment to reporting problems by writing incident reports that needs to be a Library-wide commitment as well.

Next steps for vetting and enforcing our User Conduct Policy:

1. Need assurance that UCD legal counsel, the AHEC Police, and our Administration will back us up in the enforcement of these rules.

2. Need to have everyone in the Library participate in this enforcement.

3. Need to create "scripts"; that is, language that might be useful in speaking with violators.

4. Need to establish a system in which all of our Library employees feel safe in approaching people who are infringing on the rules. It is our belief, that after a period of concerted enforcement, some behaviors will be modified and infractions will become less frequent. Therefore, we want to

- Establish a "schedule" in which employees, accompanied by a security guard, will walk through the building looking for violations, inform the individual(s) when their conduct violates our policy,give them a copy of the policy, tell them they must cease the conduct or leave. Non-compliance on the part of the individual will result in the employee filling out an incident report and the security guard handling the removal of the individual. This enforcement activity will apply to all Library employees. For some period of time (2 months?), the security guard will need to work sufficient day-time hours to ensure that this is a Library-wide enforcement effort. After this time, the security guard's hours would be primarily nights and weekends.

and/or

- Establish a "schedule" in which a team of employees (2 people?) will walk through the building looking for violations, inform the individual(s) when their conduct violates our policy,give them a copy of the policy, tell them they must cease the conduct or leave. Non-compliance on the part of the individual will result in the employee calling the AHEC Police and filling out an incident report. This will apply to all Library employees (and Diane cannot be on every team :-)

5. Need to determine best means for advertising this policy and perhaps our intention to renew enforcement efforts:

1) We will remove the old policy and potentially replace with the highlights of this policy when approved.

2) Suggestion to make 4 big, poster size signs and put at the front door, by the back 2 stairwells, in the Shelving area on 2nd floor.

3) Suggestion to create a "static" digital sign at the front door. This could be a large size LCD screen that flips through 5 announcements: welcome message; user conduct policy; library map; hours; and desk services (or "what's new" or whatever). The LCD screen could be one side of a "kiosk", the other side of which is the Self Check machine.

4) Suggestion to pick "infraction spots", such as the restrooms and under the stairs, to mount the rules.

Stairwells

We are seeking a quote on the cost of "enclosing" the area under the stairwells.

IDS Staffing/Work Area

The plans for improving the Library have really gained traction. Creating the Ask Us, Tech Help, and Research Help, the painting, the signage, the Architecture class projects, Mary S's advocacy, etc. have caught the attention of the campus administrators and campus planners. Great news for our future building improvements. It does mean that the plans we had for the creation of the IDS Staffing/Work area will be delayed while the planning and the fund raising progresses. Therefore, the "circ" staff currently living in room 129 will be moving over to the IDS (old Reserves/Media area) without the benefit of the beautiful modular walls that we had picked out...we have to wait a while for that...but just think of those beautiful windows you will have!


Signage

We are still expecting the brushed aluminum signs and the plexiglass signs for the service areas on the 1st floor...Becky continues to work with AHEC on this.

We have removed the New Auraria Library poster/exhibit in the front of the Library and the Communications Committee, Amy, Mary D, and others are working on a replacement describing what will be new for Fall 2010.

Information on emergency Auraria Library access

In addition to Skyline (http://skyline.ucdenver.edu) which is housed inside the Library and to miscellaneous databases that are outside the Library it would also be useful for the rest of us to bookmark the following. (And to have direct links on the public PCs to these resources … if they aren’t already there.)

LibGuides** (http://guides.auraria.edu/) which is housed outside the Library.
Prospector* (http://prospector.coalliance.org/) which is at the Alliance and is housed outside of the Library.
Reserves* (http://auraria.docutek.com/) which is also housed outside of the Library.
Library FYI (http://aurarialibraryfyi.blogspot.com/) which is on Blogspot from Google and therefore is housed outside of the Library.
Interlibrary Loan (https://cudenver.illiad.oclc.org/illiad/logon.html) which is OCLC/ILLiad and is housed outside of the Library.
WorldCat Local at Auraria* (http://aurarialibrary.worldcat.org/advancedsearch/) which is also on OCLC and is housed outside of the Library.

*Reserves, Prospector and WorldCat Local at Auraria rely directly on holdings or checkin/checkout data found in Skyline so if Skyline is not operational then they will work but may not be accurate. In addition Prospector does not include all of the Auraria Library holdings that are listed in Skyline and WorldCat Local.
**LibGuides links to the databases are proxied. The proxy access relies on Skyline so if Skyline is not operational then the links won’t work. If sufficient time lapses and on campus internet access is still available it would be possible to remove the proxy universally. Then database access would be possible from on campus computers.

Usability project info

Here is the link to the whys etc. on the wiki.

http://intranet.auraria.edu/wiki/index.php/Usability_Spring_2010

It has a link to a 'highlevel' timeline at http://intranet.auraria.edu/wiki/index.php/See_the_full_timeline.

Also he now has an email and is definitely willing to take comments and answer questions from any of us, adam dot engelsgjerd at ucdenver dot edu to see when he is available to talk more.

Also his notes from the meeting are posted on the shared drive at file:///\\cudenver.edu\DeptShares\Library\Education_Research_and_InformationServices\Usability\WebsiteUsabilityProjectOverview.pdf

Creating links our student-only resources

Reminder to creators of guides and webpages:

The links to our proprietary resources can and do change at any time and must include the rewrite wrapper to work for students from off campus.

Please check your database links regularly against the master list of working links to the databases and journals that may be found in the ADI or in Skyline.

Thanks all.